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COVID-19 Resources

 

In these uncertain times, we know our members value credible information that pertains to the architecture profession in Iowa. We don't know what the coming weeks hold for Iowa architects with the COVID-19 crisis, but we at AIA Iowa will do our best to help keep you informed, to continue to offer opportunities for continuing education, and continue to be your resource for the architecture profession in Iowa.

Resources Table of Contents:

Iowa Resources

Shared AIA Resources

Other Resources / Allied Member Resources

AIA Iowa Town Hall Recap & Recording

Firm Principals and Leaders from over 18 firms gathered virtually to collaborate, share ideas and resources to navigate this time in business. 

Some topics discussed include:

-Remote Workplace
-Client Management
-Small Business Support
-Business Issues
-Legal Issues
-Resources Needed

A meeting recap from the town hall can be found here

Watch the video recording here

 

The AIA Iowa Chapter Career Center is now fully up-to-date with all current job openings at state-wide firms. (4.24.2020) 

Iowa Resources


 

Iowa Architectural Examining Board: 

"All license holders who were set to expire on June 30, 2020 now have an expiration date of July 31, 2020.  When licensees seal technical submissions, they should use the 7/31/20 expiration date. The regular renewal window is May 16 through July 31, 2020.  The number of CEUs remains the same, but people have until July 31, 2020 to take continuing education.  The late renewal window will be from August 1 through August 30th; however, there is not a late fee this year."

Click here for more information

(Added 4/14/2020)

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Iowa Economic Recovery for Small Businesses

Iowa COVID-19 Information

State of Iowa Bidding Process

DAS-Central Procurement is now directing the submittal of solicitation responses to online forum rather than paper submittals to limit the number of people entering State facilities, the possibility of transmission of the virus on the paper, and exposure to staff accepting the responses.  Formal solicitations will now be accepted using the State Vendor Self Service (VSS) system.  This online system will allow bidders/respondents to upload their solicitation responses electronically. The responses are secure until the due date/time.  Once the due date/time has been reached the responses are then available for the purchasing agent to open and review.  Responses to informal solicitations may be submitted by email.  

In response to Governor Reynolds Emergency Declaration on 3/20/20, bid openings (a public meeting) are to be held virtually rather than in person.  Bidders will be provided with a teleconference number of which they can call into at the specified time to listen to the bid opening. 

How to Apply for PPP Loans Starting 4.3.2020

 

Shared AIA Resources 

 

 

"As we all grapple with the new reality presented to us as a result of the COVID-19 outbreak, AIA believes it is important for members to stay informed. AIA is committed to sharing information you can use, and to keeping you in the loop about legislative and regulatory activity that may directly impact you and your firm.

At this moment, Congress is debating another legislative package—this time a stimulus measure—that could have a direct impact on architects and our businesses. Although confusing, it is important to know that Congress has passed two of three relief packages, is scheduled to consider a stimulus package, and will likely consider other measures to get funding to the states as soon as possible.

AIA CEO/Executive Vice President Robert Ivy, FAIA, and AIA President Jane Frederick, FAIA, sent a letter to Congress imploring its members to provide relief to business owners and employees, and advocating for investment in infrastructure to stimulate economic recovery. It is our hope that through continued advocacy on your behalf, we will successfully ensure that architects are heard on critical policy issues."

  COVID-19 Architecture Firm Best Practices, Communications & Policies

"As architects scrambled to adopt policies in a rapidly changing environment due to COVID-19, the team at the Practice of Architecture saw a need to create a living resource to illustrate how firms are responding to keep their practices open, and what we can learn – quickly – from one another as a community.

We are in the process of gathering examples from firms of different sizes to demonstrate various responses in live time to changing operations of architecture firms all over the country. We are particularly focused on case studies that demonstrate communication and policy changes with staff and clients. We will continue to update this document as we receive new information, and will do our best to organize all best practices and templates by firm size.

This living document was started on Monday, March 16 2020 by Practice in Architecture in response to a simple tweet asking firms to share policies that they have already shared with their staff and clients."

 

Architecture Firms & Remote Work - Youtube Webinar
Hosted by Boston Society of Architects

Recorded Tuesday, March 17, 2020 | 60 minute YouTube
Two Boston firms, Saam Architecture & Margulies Perruzzi Architects, share their experiences transitioning to WFH (work from home – thanks Shannon!)

File sharing platforms, addressing generational/work style differences,  VPN, Revit, Skype (for work reviews), testing remote computing capacities, Slack, Teams, BIM 360 and BIM workflow, Bluebeam Redline Sessions, remote work guidelines, design collaboration, and more.



AIA COVID-19 Resources for Architects (Updated 7/29/2020)

AIA List of Federal Relief Packages

AIA Summary of Recently Approved Federal Stimulus Bill

FREE AIAU Courses

NCARB ARE 5.0 Testing and Rescheduling Policies

ArchiPrep Offering Special Promotion for Associate Members

Navigating the Economy: Architects Weather Ebb and Flow of Projects

AIA Trust: Preserving Cash Flow

7 Ways to Make Your Business Thrive in Tough Economic Times
Social Distancing in the Design and Construction Workplaces, Losses and Cancellations, and More COVID-19 News from the Week

Webinar March 31 12 PM Eastern Time: Is Your Firm Prepared? Business Continuity Planning for Architects

Webinar Recording: When Disaster Strikes

Webinar PowerPoint PDF

BSA Firms Best Practices Guide COVID-19

Webinar Recording: Federal Economic Relief Measures, hosted by AIA (Added 4.7.2020)

Architect's Guide to Business Continuity (Added 4.9.2020)

AIA's Guide to Design for Adaptability, Deconstruction, and Reuse (Added 4.9.2020)

Designing Alternative Care SitesAccompanying Checklist (Added 4.9.2020)

Home Design Trends Special Report (Added 4.9.2020)

AIA Economic & Industry Resources Page (Added 4.9.2020)

2020 State COVID-19 Executive Order Exemptions (Added 4.9.2020)

Delay Claims (Republished with Pandemic Update) (Added 4.9.2020)

AIA Members get 3 Months Free of BQE Core FREE (Added 4.9.2020)

This webinar, sponsored by the Academy of Architecture for Health, dives into the "big 5" design decisions that provide adaptability in an ever-changing landscape. (Added 4.9.2020)

This issue of the AIA Practice Management Digest discusses contract language and manufacturer representations, cover letters to help your next project, and crafting effective messages. (Added 4.9.2020)

Conversations about COVID-19's impact are happening across all Knowledge Community discussion boards. You can catch up on all recent posts here and share your own. (Added 4.9.2020)

How AIA contracts address issues arising due to the COVID-19 pandemic (Added 4/14/2020)

Virtual Practice Difference: The virtual architectural practice model is far more flexible than traditional practice – and may be all but recession-proof since it can grow and shrink with market fluctuations. Read More. (Added 4/14/2020)

Week of 4/14/2020 Update from AIA: 

"Your number one request from the last week? Guidance on construction administration. Here are guidelines and protocols from three firms on construction administration and site visits.. The "legal" tab on our COVID-19 response page has more, including two popular resources, the architect's standard of care relative to site visits and how AIA contracts address issues related to COVID-19. Much of our focus has been on business resources and legislation. Last week we launched a survey to identify architecture projects related to COVID-19. The projects are still coming in, but you can see the more than 100 that have been submitted so far, including health systems, screening booths, temporary structures, alternative care sites, and more. 

"One area we'll be spending more time on is resources for emerging professionals. This overview from AIA's advocacy team discusses student loan debt relief provisions in the CARES Act, including repayments, how your employer can help, and info for current students."

(Added 4/14/2020)

NCARB Resource for Licensing Advisors (Added 4/16/2020)

YouTube Video: H ow to AIA Contract Documents Address COVID-19 Issues (Added 4/16/2020)

AXP Update for Emerging Professionals (Added 4/16/2020)

  • Your Experience Won’t Expire: All experience submitted to (and ultimately approved by) your AXP supervisor will not expire. Once you’ve submitted your experience, the reporting requirement is no longer a concern, even if your supervisor takes a bit longer to approve your report.
  • Only Submit Reports When There is Experience to Report: You are not required to continuously submit experience reports if you have no experience to report. However, you can always take advantage of our “Other Experience Opportunities” category under Setting O to continue making AXP progress while not employed.
  • Remote Work Qualifies for AXP: As long as your supervisor has control over and knowledge of your work, you can still submit experience gained while working remotely and have it approved. If you work remotely, we recommend having more frequent check-ins with your supervisor.
  • Report in Shorter Time Frames: When meeting with your supervisor, take some time to discuss how often you should be reporting your experience. We typically recommend submitting experience in shorter time frames, such as every two weeks.
  • Reporting Requirement Extensions: If you’re experiencing extenuating life circumstances, you may qualify for a reasonable extension to the two-month filing period. To request an extension, you’ll need tocontact us and be able to provide us with the appropriate documentation to qualify.
  • Explore Our AXP Resources: There are many free resources and tools on our site for you to explore that will help you successfully complete the AXP, including the AXP Guidelines , our AXP Candidate and Supervisor Expectations guide, blog articles, and webinars.

ARE Update from NCARB (Added 4/27/2020)

  • Prometric is continuing to monitor the Coronavirus outbreak to determine when they will reopen test centers across the globe. When Prometric reopens a center, it will operate at 50 percent capacity to maintain social distancing for those who are testing. Prometric will give exam seat priority to essential exams, as identified by the U.S. Cybersecurity and Infrastructure Security Agency (CISA)—this may shift Architect Registration Examination® (ARE®) appointments to a lower priority. If a reopened test center is booked beyond the 50 percent capacity limit, Prometric will randomly select candidates to reschedule in order to ensure a safe testing environment.
  • Candidates who had exams scheduled during the closure will receive a separate email providing next steps. All rescheduling fees have been waived until further notice. If you don’t want to test in the current environment, please be proactive in rescheduling upcoming exam appointments. Rescheduling proactively will help ensure you encounter fewer delays, as appointments will be limited.
  • NCARB is actively working to apply a total of a nine-month rolling clock extension to all passing ARE scores that were valid as of March 1, 2020.  All extensions should be applied by the end of April. You do not need to take any additional action to receive this extension.
  • You can check the Prometric test center closures website to learn more about the continued closure of your local test center. Updates regarding Prometric’s COVID-19 response can be found here.

 

Thinking about Volunteering? The Good Samaritan Compendium details each state's Good Samaritan protections so you can be safe while doing good. ( Added 4/24/2020)

Concerned about losing your job-based health insurance? Brookings has guidance on what to do, what to avoid, and subsidies. ( Added 4/24/2020)

Existing buildings have never been more valuable thanks to stay-at-home orders. AIAU's live course Embracing Existing Buildings: The Market and Sustainability Opportunities demonstrates a no-regrets, step-by-step approach to making old buildings perform like new. ( Added 4/24/2020)

Experiencing a quarantine rut? These pandemic-related architecture and design competitions will get your creativity flowing. In case you missed it, this resource on construction administration was a popular piece of content. It includes guidelines and protocols from three firms on construction administration and site visits (PDF). ( Added 4/24/2020)

If you're a business owner struggling with cash flow, workshare programs can help you avoid employee layoffs and high unemployment costs. Offered by most states (including Iowa!), workshare programs allow employees to work reduced hours while collecting unemployment to partially replace lost wages. ( Added 4/24/2020)

Let's rally together to help those entering the job force in a difficult environment. Please share: New college graduates can get a free AIA membership for up to 18 months. Deltek is offering a discount on ERP services. Don't wait for offers to come to you, AIA's negotiation resources can help you strike your own deal with current or new partners. The free tab on our COVID-19 response page has more offers and discounts. ( Added 4/24/2020)

A free webinar from HCD will review everything you need to know about zero-emissions housing. On the PMKC forum, members are discussing the SBA Paycheck Protection Program, business development strategies, and remote work. We're still looking for architects and firms who have experience designing solutions for healthcare surge and special needs in patient populations. If that's you,please take our survey to help populate an open database of architecture projects related to COVID-19. AIA Knowledge Communities are another way to stay connected with your peers. Join one or more of the 21 professional communities today. ( Added 4.24.2020)

Week of 4/28/2020 Update from AIA:

How can workplaces prepare for the world after COVID-19? Cushman & Wakefield's 6 Feet Office concept can help clients and employees prepare for their eventual return to the office. On April 30, we're hosting our next webinar,Rapid Response Housing in Pandemic Environments. Projects keep coming on the ArchMap, which maps COVID-related projects. Of interest: RMF Engineering's collaboration with MUSC Health, the Army Corps of Engineers, and the National Guard on a tier 2 MASH-style facility and SmithGroup's semi-private, negative pressure rooms at a Boston-area hospital. 

Week of 5/5/2020 Update from AIA:

Validated protocols designed to prevent COVID-19 transmission don't yet exist, so hospitals are implementing spatial redesigns on the fly. MASS Design Group's case study on Mount Sinai Hospital (PDF) shares design hacks and important conclusions about hospital design and existing infection protocols. We just launched version 2.0 ofAIA's Preparedness Assessment Tool (PDF), updated to include new research and to better meet the needs of frontline workers and healthcare providers. Hurricane season begins June 1. AIA's Disaster Assistance Handbook can help you prepare and also support your efforts to respond to COVID-19. On May 12, AIA EVP/CEO Robert Ivy, FAIA, and 2020 AIA President Jane Frederick, FAIA, are hosting a Virtual Town Hall (registration required). 

AIA CAREER CENTER: AIA is leveraging our existing AIA Career Center Jobs Board to provide a platform for staff sharing to help our community of architects and design professionals during this period of uncertainty. This is a free service we are offering in the hopes we can help some firms avoid layoffs and others to keep projects moving forward. Please share with your members. Learn more or go straight to the Career Center to have members post their staff share opportunity. (Added 5/6/2020)

AIA Re-Occupancy Assessment Tool (Added 5/12/2020)

Week of May 19, 2020 Update from AIA: 

In Ten Thoughts on the Future of Practice, Phil Bernstein—associate dean at the Yale School of Architecture—discusses how the architecture profession may be impacted and transformed due to COVID-19. AIAU's newest live course on May 27 tackles the unprecedented challenges working parents face: Balancing family responsibilities and remote working full-time (free for members, registration required). McKinsey launched its latest briefing note on COVID-19 implications for business.

Week of June 3, 2020 Update from AIA:

There is limited guidance on how to modify the built environment to reduce risk of exposure to COVID-19, and to avoid recurring cycles of outbreak. AIA convened a virtual charrette with architects and experts in public health, engineering, and facilities management to develop guidance for building management professionals, design professionals, and federal, state, county, and local governments. Input from the charrette led to a new Risk Management Plan for Buildings worksheet, enhanced the Re-occupancy Assessment Tool, and expanded the ArchMap. In addition, the CDC just released sweeping new guidelines on the safest way to reopen office buildings. Need talking points to frame your conversations with clients? AIA's new Five Steps to Thrive will help you best position your value. Thanks to everyone who submitted a video or message to celebrate architecture's class of 2020! Watch them on Twitter or submit your own by tagging @AIANational and include the hashtag #ArchGrad20.

Update from NCARB about ARE Test Centers (Added 6/16/2020)

From AIA on Layoffs, Furloughs, etc.: Thanks to the DC law firm of Vedder Price, we've received some very helpful information for addressing the COVID-19 impacts on the workplace that cover topics including layoffs and furloughs, emergency paid sick leave, re-entry to the workplace, and recovery readiness. Link HERE to view those resources. (Added 6/16/2020)

Webinar: When Disaster Srikes: How Do AIA Contract Documents Address COVID-19 Issues? (Added 6/16/2020)

COVID-19 Architecture White Paper : Accessible Architectural Strategies for Persons with Disabilities During COVID-19 (Added 6/25/2020)

Week of June 16, 2020 Update from AIA:
AIA launched two new reports that showcase design as a public health solution. Strategies for Safer Offices and Strategies for Safer Retail Stores both contain science-based design strategies and 3D models that can be implemented immediately to reduce the risk of COVID-19 transmission. Arup's Future of Offices: in a Post-Pandemic World looks at trends and developments that will impact workplaces well into the future. The latest video from AIA Contract Documents covers design considerations for reopening offices and workspaces. We've known how to make healthier buildings for decades, and The Verge thinks COVID-19 may be the push we need to make that a reality. Summer camps may be closed this summer, but this collection of activities and resources can help keep your children entertained.

Reopening America: Strategies for Safer Buildings (Added 6/25/2020)

New AIA Contract Documents Video Series (Added 6/25/2020)

Week on June 30, 2020 Update from AIA: 

Over the last few months, AIA has been developing guidance and design strategies for reopening buildings based on emerging science, infectious disease transmission data, epidemiological models, and research. The latest, Strategies for Safer Senior Living Communities, shares approaches and 3D models to balance the unique needs of senior living communities. There are also strategies (including 3D models) for safer offices, schools, and retail stores, plus guidance for safer buildings (PDF), a seven-step risk management plan, and a re-occupancy assessment tool. All the resources live on our strategies for safer buildings landing page. Before the COVID-19 pandemic, lack of affordable housing was an epidemic. It's even worse now for people living in poor quality, overcrowded, or unstable housing who cannot follow public health directives to shelter in place. A new report by Brookings discusses why we must support affordable housing infrastructure and what policymakers need to do. There's a prominent role for architects, too. Advancing infrastructure projects during a pandemic means owners must protect people, projects, and performance. A new article from McKinsey can help you preserve project continuity in the face of COVID-19

Week of July 15, 2020 Update from AIA: 

As communities and offices make plans to reopen, AIA resources can help. On August 4, join leading architects, facility managers, and public health experts for a webinar that discusses best practices for using the Risk Management Plan for Buildings, the Re-occupancy Assessment Tool, and the interactive COVID-19 ArchMap to reopen—while minimizing occupant health risks. COVID-19 alternative care sites, the newest resource from AIA’s COVID-19 Task Force, offers design considerations to support patients and providers in facilities for COVID-19 care. Looking for an interesting read? The New Yorker writes that coronavirus will likely reshape architecture, just as tuberculosis did a century ago. This may include new approaches to air conditioning, as research from Harvard suggests it could further spread COVID-19. The Washington Post reports that schools are currently in a race to clean the air, looking to solutions like installing UV-C lights and reprogramming systems to bring in more fresh air. 

Architects and frontline workers develop COVID-19 healthcare facility design checklist (Added 7.29.2020)

Reopening America: Strategies for Safer Buildings: Download AIA's Strategies for Safer Offices, Senior Living, and more (Added 8.11.2020)

NCARB Online Proctoring Fact Sheet (Added 9.21.2020)

        Other Resources / Allied Member Resources

OSHA: Guidance on Preparing Workplaces for COVID-19

This 33 page PDF  provides specific information about how COVID-19 could affect the workplace including steps employers can take to reduce workers’ exposure. Now is a good time to familiarize yourself with  OSHA since your firm may have never been considered a high risk for injury until now.

The Occupational Safety and Health Administration (OSHA) developed this COVID-19 planning guidance based on traditional infection prevention and industrial hygiene practices. It focuses on the need for employers to implement engineering, administrative, and work practice controls and personal protective equipment (PPE), as well as considerations for doing so. This guidance is intended for planning purposes. Employers and workers should use this planning guidance to help identify risk levels in workplace settings and to determine any appropriate control measures to implement. Additional guidance may be needed as COVID-19 outbreak conditions change, including as new information about the virus, its transmission, and impacts, becomes available.

H.R. 6201 Families First Coronavirus Response Act

The Families First Coronavirus Response Act expands access to emergency paid sick leave to as many as 87 million U.S. workers. Many of these workers currently have no paid leave and are being forced to choose between their paycheck, their health, and the health of the people around them. This is a critical step toward protecting families’ financial security and mitigating the spread of the coronavirus.

AIA STL reached out to two law firms for assistance in better understanding the Families First Coronavirus Response Act, and the firms and AIA STL were kind enough to share that information with AIA Iowa. Here is what we learned: 

The first resource is from Mark Jansen, CPA, CGMA, Partner, Construction Services Group with Rubin Brown, in the St. Louis office. Go to www.rubinbrowncom. In the center of the home page is their E-focus newsletters and there is a wealth of information dedicated to COVID-19 and it's financial impact. You can sign up for their e-newsletter and receive updates.

The second resource is information from a Chicago land accounting firm, FGMK via AIA Chicago. Visit this link for information.   

Economic Injury Disaster Loan Program

Small Business Association (SBA) Federal Disaster Loans for Businesses, Private Nonprofits, Homeowners & Renters

The SBA will work directly with state Governors to provide targeted, low-interest loans to small businesses and non-profits that have been severely impacted by the Coronavirus (COVID-19). The SBA’s Economic Injury Disaster Loan program provides small businesses with working capital loans of up to $2 million that can provide vital economic support to small businesses to help overcome the temporary loss of revenue they are experiencing.

DOL Accelerates effective date of FFCRA effecting employers with fewer than 500 employers

FAQ relating to COVID-19 and force majeure implications

Employer FAQ relating to President Trump's Families First Coronavirus Response Act (FFCRA)

Employer Guidance on COVID-19

Coronavirus Aid, Relief, and Economic Security Act (CARES) Guidance, (Titles I and IV) FAQ

CARES Act Chart FAQ's

Coronavirus Aid, Relief, and Economic Security (CARES) Act (Added 5/6/2020)

RubinBrown: Go to http://www.rubinbrown.com.  In the center of the home page is their E-focus newsletters and there is much information dedicated to COVID19 and its financial impact.  You can sign up for their e-newsletter and receive updates.

Additional Financial Assistance

St. Louis Community Foundation

Coping with Stress during a Pandemic (Added 4/14/2020)

Best Practices for Serving Firms in the Pandemic (Added 5/21/2020)

COVID-19 Resources from Nymaster: Legal Insights (Added 9.21.2020)

   
 
   
 






AIA Iowa Firm Members